Tiny Tots Dance (TTD) is committed to process any personal information it holds only in ways that are fair, transparent and meet its legal obligations, in other words, in accordance with the Data Protection Act and its successor the General Data Protection Regulations (GDPR).
TTD will take particular care over email addresses which in addition to the GDPR are subject to the Privacy and Electronic Communication Regulations (PECR).
Data protection principles
The legislation sets out various data protection principles. These include that personal information is:
used fairly and lawfully
used for limited, specifically stated purposes
used in a way that is adequate, relevant and not excessive
kept for no longer than is absolutely necessary
kept safe and secure
not transferred outside the European Economic Area without adequate protection
The legislation conveys various individual rights. These include the following:
The right to be informed
Individuals have the right to be informed about the collection and use of their personal data.
The right of access
Individuals have the right to access their personal data.
The right to rectification
The GDPR includes a right for individuals to have inaccurate personal data rectified, or completed if it is incomplete.
The right to erasure
The GDPR introduces a right for individuals to have personal data erased.
The right to restrict processing
Individuals have the right to request the restriction or suppression of their personal data.
The right to object
The GDPR gives individuals the right to object to the processing of their personal data in certain circumstances.
You can read more about your rights at https://ico.org.uk/for-the-public/.
Information Tiny Tots Dance processes
The following sections describe the information that TTD collects and how it is processed.
Legal basis for processing
The legislation requires that there is a clear legal basis for processing personal information. In general Tiny Tots Dance relies on the individual’s consent in order to process their data. This consent is made when you enrol with us via our booking system: https://tiny-tots-dance.class4kids.co.uk/
Please note that if consent is withdrawn the level of service that we offer might be restricted.
Enrolled members of Tiny Tots Dance
We collect contact details of parent, child & two emergency contacts for health & safety reasons. In case of an emergency, we need contact details in order to deal with any medical situations efficiently. Your details may be used for medical professionals if an emergency situation occurs.
On enrolment you will be asked the following questions:
Do you consent for us to use any photos/videos taken in class for digital marketing ie; social media, website?
Do you consent for us to use any photos taken in class to use for advertisement purposes ie, newspapers, press releases, leaflets & posters?
Do you consent for us to send you routine emails/text messages about classes and opportunities at Tiny Tots Dance?
In case of an emergency, where you or your child are in need of urgent medical attention, do you agree for us to use your personal details provided, to aid the emergency services?
On enrolment we request your email address in order to keep you updated with Tiny Tots Dance. If you consent, we will send you content that is only relevant to your Tiny Tots Dance class such as newsletters, class information & Tiny Tots Dance events.
If you give your consent for Tiny Tots Dance to use your photos for digital marketing and advertising, Tiny Tots Dance will continue to use the photographs in all future work, unless you directly notify us otherwise. You can withdraw your consent by emailing email@example.com
Once an enrolled member lapses, after 12 months of inactivity, you will be removed from our data system (Class for Kids), although all records of historical financial transactions will remain.
We may disclose your information to governmental agencies or entities, regulatory authorities, or other persons in line with any applicable law, regulations, court order or official request.
Our database provider (Class for Kids) collect the data on behalf of Tiny Tots Dance. We each have a responsibility to manage access to the data, the way in which it is used, as well as the specific information we collect, whether that be names and addresses, or medical information & registration details. Class for Kids Parent Contract can be found here:
There are various forms on the website used to collect information. That information is only used for the stated purposes such as making an enquiry for parties, or a general enquiry about the classes we offer. These forms are directed straight to our email address firstname.lastname@example.org
Access to personal information
Tiny Tots Dance tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by asking. This is formally known as a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:
give you a description of it.
tell you why we are holding it.
tell you who it could be disclosed to
let you have a copy of the information in an intelligible form.
To make a ‘subject access request’ please email Tiny Tots Dance at email@example.com
Complaints or queries
Tiny Tots Dance will attempt to meet the highest standards when collecting and using personal information. For this reason, we take any complaints made about this very seriously. We encourage parents to bring any concerns to our attention, particularly if you think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
Confidentiality will be preserved during the investigation of a complaint to safeguard the interests of everyone concerned unless disclosure is necessary to progress the complaint.
If you want to make a complaint about the way we have processed your personal information, please contact us via email at firstname.lastname@example.org